NetSuite File Storage Challenges
For many businesses, especially those in industries like manufacturing, retail, and wholesale distribution, large files are an everyday necessity. These files often include high-resolution product images, CAD files, invoices, contracts, and other essential documents that need to be stored and accessed within NetSuite. However, NetSuite’s File Cabinet has inherent limitations:
1. Storage Limits by Service Tier
NetSuite allocates a base storage capacity depending on your service tier. For businesses with a high volume of files or large document needs, this can quickly become insufficient.
2. Disorganization and Access Issues
As businesses grow, their files can become disorganized. NetSuite’s native file management features don’t provide the most intuitive structure for managing files related to specific records, transactions, or workflows. This can make it time-consuming and inefficient to locate and access documents.
3. Lack of Integration with External Storage
While NetSuite provides native file storage, it doesn’t offer seamless integration with popular external storage systems like Amazon S3, Azure or Dropbox. This means businesses often need to manage files across multiple platforms, leading to a fragmented system.
How to Solve File Storage Challenges in NetSuite
eXtendFiles offers a robust solution to overcome the common file storage limitations in NetSuite. Here’s how eXtendFiles can help businesses optimize their file storage and document management:
1. No File Size or Storage Limitations
No imposed limits on file sizes on the uploads or the amount of storage available. Whether you’re dealing with high-resolution images, long PDFs, or large CAD files, eXtendFiles integrates your cloud storage seamlessly with your existing NetSuite environment, allowing you to upload and store files of any size (supported by your cloud storage provider) with ease.
2. Cloud Integration for Seamless Storage
eXtendFiles connects your NetSuite instance to cloud storage providers like Amazon S3, Microsoft Azure, and Google Cloud (click here for a full list), allowing you to determine the amount of storage without worrying about space constraints
3. Easy File Classification and Organization
Categorize your files within NetSuite to leverage powerful document management features and leverage files in workflows for automation. With eXtendFiles, your documents are automatically linked to appropriate records and can be associated with related records such as associating a file to a sales order as well as to the related customer record.
4. Enhanced Searchability, Access, and Image Previews
eXtendFiles enables you to easily search for your files within NetSuite. Accessible from global search and saved searches, eXtendFiles ensures that finding the right document is quick and efficient. eXtendFiles also provides thumbnail previews for over 100 file types, including high-resolution images, AI, EPS, PDFs, CAD, and more. This allows users to quickly view documents without opening each one, enhancing workflow efficiency and speeding up document access.
5. Streamlined Workflow and Collaboration
Files can be uploaded by external trading partners and associated directly to the relevant NetSuite records. This feature is enabled by you and permissions are determined based on your organization’s needs.
6. Migrating Existing File Cabinet Files
If you’re currently using NetSuite’s File Cabinet, eXtendTech can migrate your file cabinet files to your chosen cloud storage provider and maintain all the existing links to records, ensuring a smooth transition without losing any of your important data.
Why eXtendFiles Is the Smart Choice for NetSuite Users
For NetSuite users looking to optimize their file storage and document management, eXtendFiles provides a comprehensive solution that addresses all the pain points associated with NetSuite’s native File Cabinet. Whether you’re dealing with large files, a growing volume of documents, or simply need a better way to organize and access your files, eXtendFiles has you covered.
In addition to the flexibility to store files in your preferred cloud solution, eXtendFiles has no storage or per-user fees offering significant savings and scalability.
Take the Next Step
Ready to unlock unlimited file storage, enhance your document management, and streamline workflows in NetSuite? Discover the power of eXtendFiles today. Contact us to schedule a demo and see how we can help you optimize your NetSuite experience.
About eXtendFiles
eXtendFiles offers a powerful solution to address the common file management challenges within NetSuite. eXtendFiles eliminates the limitations of NetSuite’s native storage capacity by seamlessly integrating with your preferred external cloud storage provider. It provides a highly organized structure for managing files directly within NetSuite, making it easy to locate and access documents when needed. With robust searchability and efficient collaboration tools, eXtendFiles enhances workflow productivity and ensures that your team can collaborate on documents efficiently. Plus, its configurable options allow you to set up workflows that fit your specific business needs.
For more information, please visit our eXtendFiles product page.